EXECUTIVE ASSISTANT
Location: Dong Nai City, Vietnam
Department: BOD
Employment Type: Full-time
Seeking a sharp, proactive, and dynamic Executive Assistant to serve as a primary operational partner. Beyond delivering high level executive support, this role is pivotal in guiding an upcoming executive transition by maintaining operational continuity, aligning key stakeholders, and streamlining daily workflows.
You’ll have the opportunity to:
- Preparation of Reports
- Control of requisitions overhead
- Planning of department events
- Administrative support: nominee correction, over time, control of meeting rooms, agenda management, travel reservations, etc.
- Manage confidential information with extreme care and trust
- Manage all travel bookings, airfare, car, hotels, – All staff
- Manage BSC reporting – PowerPoint presentations
- Monitor travel expenses compliance with corporate guidelines
- Track travel expenses to budget plan
- SAP reports to support data integrity and business processing – TM1
- Coordinate as needed with other assistants & clerks for compliance, coordination, and support functions
- Support director in all their duties and effectively carry out assigned responsibilities
- Ensure consistent and smooth implementation of daily operational procedures
- Communicate with the director to determine daily responsibilities for ongoing projects
- Assist in strategic business planning and analysis
- Implement new procedure or operational changes
- Help facilitate clear and consistent communication between departments
- Take and deliver important messages to the director
- Maintain calendars and schedule necessary meetings, calls, etc.
- Prepare, organize, and file office documents
- Take notes and keep minutes during relevant departmental meetings
- Liaise with clients and employees to ensure satisfaction
- Interact with the public and represent our organization in a professional manner
- Documents Translation English/Vietnamese.
- Be a knowledgeable resource in matters related to our business
- Manage expatriate issues – Bills, Bank, and Utilities, Rentals – 30%
- Support all expense reports
- Invoicing management – Obtain and secure all Bills – Tax complaint
- Perform all necessary daily clerical tasks the director requires (phone calls, emails, etc.)
- Assure the front desk responsibility
- Keeping all interested in a good mood!
What you will bring:
Education: Graduated from university with a major in English Language, Economics, etc.
Experience: Minimum 3 year’s working experience in related fields.
Skills:
- Strong ability to track multi departmental deliverables, manage timelines, follow up on action items, and keep strategic initiatives moving forward
- Full professional fluency in both English and Vietnamese (written and spoken) with business translation capabilities.
- Hands on proficiency in Google Workspace and MS Office 365, data processing/reporting. SAP is a plus.
- Experience in tracking travel expenses, monitoring budgets, and controlling overhead costs.
- High anticipatory intelligence, extremely discreet handling of confidential data and information, and excellent interdepartmental coordination and influence skills.
- Proven ability to lead high performance teams, drive behavioral change, and influence diverse stakeholders across all organizational levels within BRP values and behaviors.
- Excellent verbal and written communication skills; able to communicate effectively across shop floor and executive levels.
- Analytical mindset with the ability to leverage safety data to identify trends, improve performance and conduct investigations.
- Proficiency in conducting root cause analysis and overseeing the execution of corrective and preventive actions.
- Strong capability in hazard identification, risk assessment, and implementing mitigation strategies.
- Expertise in developing and implementing integrated HSE management systems tailored to manufacturing operations and aligned to Global EHS requirements.
- In-depth knowledge of relevant occupational health, safety, and environmental regulations, as well as machinery and process safety protocols.
What We Offer:
- Working hours: On-site: Monday – Friday, from 7:30 to 17:30 (Work 9.5 hours/day to get full Saturdays off)
- Competitive salary and performance bonus.
- Full benefits: Social Insurance (in accordance with Vietnamese Labor law), 24/7 Accident insurance.
- Professional training and career development opportunities and collaborate with a global organisation.
- A collaborative and inclusive work environment.
Resumes in English will be preferred.
ABOUT LVHA
Two established global companies have formed a strategic partnership to create a state-of-the art manufacturing facility in Vietnam, called LVHA.
This joint venture aims to transform the production of top-tier powersports products, delivering exceptional value to customers seeking thrilling experiences across water, off-road, and on-road activities. The company will produce iconic products for renowned brands in the industry, such as Sea-Doo, Ski-Doo, and Can-Am.
ACKNOWLEDGING THE POWER OF DIVERSITY
- LVHA is dedicated to nurturing a culture that invites, connects, and propels the ambitions of people of all backgrounds, profiles, beliefs and experiences. Ultimately, the diversity and uniqueness of our people fuel our ingenuity and set the course for the path ahead!
- For this reason, we value diversity and we strive to always push each other forward to build an inclusive workplace where every employee feels like they belong, where they can grow and find meaning.
